Mid-term Workshop / Travel reimbursement

Please keep all travel documents and receipts, as they will be required for reimbursement.

We will reimburse eligible travel costs after the workshop once we receive the required documentation.

Documents to download

Please download and complete the following forms:

• Travel Reimbursement Contract
• Travel Expense Claim Form

Supporting documents

Please email us the completed forms together with:

If you travel by public transport, please include:

• your travel ticket(s) (and boarding pass for flights);
• the invoice or receipt (electronic version is sufficient);
• proof of payment (e.g. an online banking confirmation or bank statement).

Tickets may be purchased either by you personally or by your organisation.

If you travel by car, please include:

• a copy of the vehicle registration document showing the vehicle's specifications and fuel consumption;
• a fuel receipt from the day of your journey (either the outbound or return trip);
• proof of payment (e.g. an online banking confirmation or bank statement).

How to submit your claim

Please send your completed forms and supporting documents to stronger.roots@osf.sk.

Scanned copies, clear photographs or electronic versions of all documents are sufficient. You do not need to send the original documents or hard copies by regular post.

To help us process your reimbursement as quickly as possible, please submit your claim within two weeks after the workshop and make sure all documents are complete and clearly legible. We aim to reimburse eligible travel expenses within two weeks of receiving all required documentation.

Need help?

If you are unsure whether your travel arrangements are eligible for reimbursement or if you have any questions, please contact us before making your journey. Also, let us know if we can be of any help when preparing documents for reimbursement.

E-mail: stronger.roots@osf.sk